TITLE: Executive Director
REPORTS TO: Board of Trustees
EMPLOYMENT STATUS: Full time, Exempt
The Executive Director plans and directs all operations and activities of the Benton County Historical Society in accordance with the policies and strategic plan established by the Board of Trustees and consistent with the organization’s mission. In cooperation with the board of Trustees, oversees planning and implementation of all aspects of the Society’s mission in two locations: Philomath Museum, which is also the Society’s administrative headquarters and Corvallis Museum, the Society’s primary exhibition venue.
Major Position Responsibilities
Within the limits of the Articles of Incorporation, Bylaws, and policies of the Board of Trustees, the Executive Director is responsible for the execution of the duties listed below. The Executive Director may delegate as appropriate and within reason certain aspects of those responsibilities, along with corresponding authority:
- In cooperation with the Board of Trustees and staff, provide the vision and leadership for the organization’s growth and development; develop strategies and initiatives to fulfill the Society’s mission, increase audiences, and ensure the Society’s financial stability and growth.
- Understand the long-range goals of the organization and plan effectively for the future.
- Operate the organization within the budgetary constraints.
- Direct the care, conservation, exhibition and interpretation of the Society’s collections in accordance with the highest professional and ethical standards; maintain final approval on collection acquisitions and de-accessions, hire and maintain professionally-trained museum staff.
- Maintain the buildings instituting upkeep, repair, cleaning, security and general maintenance.
- Through supervision, guidance, and motivation of staff, plan and oversee the activities in all human and financial resources.
- Provide the information required for the Board of Trustees to make decisions and act; recommend policy updates to the Board. Attend all meetings of the Trustees.
- Oversee all BCHS printed material including newsletter, letters related to donations and membership, all publicity and marketing materials, ensuring adherence to the Society’s image and brand.
- Serve as spokesperson and advocate for the organization; effectively represent the Society and Museums to community, professional, governmental, civic and private agencies; enhance the organization’s public image to expand interest and support.
- Actively solicit outside private and public support; cultivate gifts and bequests; assist Board members in securing adequate resources; direct and oversee all annual fund-raising including membership, annual giving, corporate, business and foundation relations, planned giving and grant writing.
- Prepare a comprehensive annual plan and budget for achieving operational and programmatic goals for Board approval. Within policy and budget, oversee the fiscal management of the organization in cooperation with the Finance manager.
- Participate in strategic planning processes including implementation, monitoring, and updating of plans.
- Be responsible for position description development, hiring, training, goal setting, performance review, and termination of Museum staff; ensure adherence to employee handbook guidelines and expectations; conduct regular staff meetings.
- Serve as an ex-officio member of the Board of Trustees, the Executive Committee, all standing and ad hoc committees and attend all meetings as needed.
- Other related duties as assigned by the Board.
Education and Experience Required for this Position
- Graduate degree in Museum Studies, Museum Administration, Fine Arts, Anthropology, History or related field preferred; B.A. or B.S. in an aforementioned field required. Curatorial experience preferred.
- A minimum of six years museum experience required with a minimum of three years museum management responsibility.
Knowledge, Skills and Abilities Desired for this Position
- Knowledge of developing and managing a museum budget
- Knowledge of the legalities and ethical standards of managing a museum collection in accordance with American Alliance of Museum standards.
- Knowledge of current accession/de-accession policies and collections care and conservation practices. Knowledge and experience in planning, developing and installing museum exhibitions
- Successful record of fund-raising for programs, capital improvements or general operations
- Success in working with Boards of Trustees, volunteers, docents, etc.
- Computer skills necessary to manage museum facilities, collections management and donor database
- Superior oral and written communication skills, negotiation and problem-solving skills
- Strong organizational, planning, goal setting and project management skills
- Confidence in public speaking and professionally representing the BCHS in public and private forums
- Ability to supervise and motivate staff and volunteers
- Attention to detail and follow-through on long and short-term projects
- Ability to work cooperatively as a team member with staff and the Board of Trustees
- Ability to network and cultivate relationships with colleagues, county and city governments, Oregon State University, school administrations, non-profit organizations, service clubs, businesses, media and donors
- Ability to manage multiple projects simultaneously
- Ability to take initiative
- Grant writing ability, fundraising and prior success in receiving grants and raising money
- Willingness to assist staff and Board members and accept other related duties as assigned by the Board
- Responsible to: Board of Trustees
- Supervise directly: Finance Manager/Purchasing Agent; Collections Manager/Research, Curator of Exhibitions, Curator of Education, Membership and Community Engagement, Museum Store Manager, Visitor Services staff, Facilities/Maintenance Manager, as well as contracted and hourly employees.
With staff input, develop and monitor organization’s annual plan, budget, and tax reporting. Present proposed fiscal year budgets to Board of Trustees for approval. Develop monthly financial reports for the Trustees.
Physical Demands and Work Environment
Available to work a flexible schedule to accommodate after- hour programs; possession of a valid driver’s license; ability to lift up to 40 pounds; capable of operating a personal computer and understanding of computer databases. Be on-call for security system monitoring.
Established Guidelines for Position
- BCHS Employee Handbook
- AAM Museum Code of Ethics
The Benton County Historical Society, headquartered in Philomath, Oregon, is a nonprofit corporation that operates museum facilities for the preservation of history and culture. Our mission is to:
- Preserve the material and intellectual culture of Benton County, Oregon, by acquiring and caring for significant collections that illustrate and interpret the history of the area and its relationship to the world;
- Enrich people’s lives through exhibitions and educational programs.
We currently have one position open:
To apply, please send cover letter, CV or resume, and a writing sample by January 31, 2021 to:
Irene Zenev, Executive Director
Benton County Historical Society
PO Box 35
Philomath, OR 97370